Job Overview
We are seeking a highly organized and detail-oriented Front Office Coordinator / Administrative Assistant to support our team in daily operations. The ideal candidate will possess strong communication skills and a commitment to providing exceptional customer service. This role requires proficiency in various administrative tasks, ensuring smooth office management and effective calendar coordination.
Duties
- Manage phone calls and respond to inquiries with professionalism and courtesy.
- Maintain organized filing systems for easy access to documents and records.
- Oversee calendar management, scheduling appointments, and coordinating meetings.
- Provide support as a medical receptionist, assisting with patient check-ins and managing medical records.
- Deliver excellent customer service by addressing client needs and resolving issues promptly.
- Assist in office management tasks, including ordering supplies and maintaining office equipment.
- Serve as a personal assistant to executives or team members as needed, ensuring tasks are completed efficiently.
- Utilize computer literacy skills to manage databases, create reports, and perform data entry.
Qualifications
- Proven experience in an administrative role or similar position is preferred.
- Strong phone etiquette and communication skills are essential.
- Excellent organizational skills with the ability to prioritize tasks effectively.
- Familiarity with office management procedures and best practices.
- Experience as a medical receptionist is a plus but not required.
- Proficient in using office software applications (e.g., Microsoft Office Suite, EHR/EMR).
- Ability to work independently as well as collaboratively within a team environment.
- A proactive approach to problem-solving with strong attention to detail.
Family Medicine, Healthcare and/or Medical Spa Experience is a plus
If you are passionate about providing outstanding administrative support and thrive in a dynamic environment, we encourage you to apply for this exciting opportunity!
Job Type: Full-time
Pay: $17.28 - $19.51 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
Schedule:
- 4 hour shift
- 8 hour shift
- Day shift
- Evening shift
- Morning shift
- Rotating weekends
- Weekends as needed
Work Location: In person
